Invoice PDFs

Every draft order invoice can be downloaded as a PDF. This gives B2B buyers and accounting teams a document they can file, print, or forward, without you building anything by hand.

What's in the PDF

The PDF is generated from the live draft order in Shopify and includes:

• your logo and business details (see Branding your invoices)
• the invoice name, creation date, PO number, and the due date when the draft order has payment terms
• the customer's billing and shipping details, with the draft order's custom attributes (delivery date, pickup time, and so on) as a column beside them if you choose
• every line item with SKU, quantity, and unit price (including discounted prices)
• subtotal, discounts, shipping, tax, and total
• the custom attributes as a block under the totals (the default placement), your payment details, the draft order note (or your default note) and your terms, if set
• a "Pay this invoice online" link or button, centered after the text blocks unless you move it
• a footer line at the bottom of the last page, which you can change or turn off

Because the PDF is rendered on demand, it always reflects the current state of the draft order.

Branding your invoices

Open Invoice PDF in the app's navigation to make the document yours. Everything you set here applies to the PDF and to the web version customers open from their account page, and Preview sample PDF shows the result before you save.

• Logo and colors: click Choose logo to pick one of the images already in your Shopify files, or upload a new one from your computer (it is saved to your Shopify files too). PNG or JPEG, under 3 MB; SVG and WebP can't be embedded in a PDF. A width slider controls how large it prints. The accent color drives the title, rules, table headings and the pay link; the secondary color is used for labels, variant titles, SKUs and the footer.
• Document: rename the title (for example "PRO FORMA INVOICE" or "QUOTE") and choose US Letter or A4.
• Business details: a name, address, email, phone and tax or VAT number printed top-right. Blank fields fall back to your Shopify store name, address and email. When a logo is set, it stands in for the store name at the top of the page; a business name you type here still prints alongside it.
• Text blocks: payment details (bank transfer instructions, accepted methods), terms and conditions, a default note and the footer line. The default note prints as the "Notes" block whenever a draft order has no note of its own, so a standing instruction ("check your order on delivery") goes on every invoice without retyping it, and a note typed on a particular draft order replaces it for that invoice. The footer line at the bottom of the last page can be turned off, and prints "Thank you for your business!" when left blank.
• Pay online link: the call to action that opens the draft order's Shopify checkout. Change its text, show it as a text link or a button, pick its color (blank uses the accent color; a button's label switches between white and black to stay readable), round the button's corners, align it left, center or right, and choose where it prints. By default it is centered after all the text blocks, so the invoice reads top to bottom and ends on the call to action; you can move it right after the totals or right after the payment details block instead.
• Content: toggle SKUs, the shipping address, payment terms with the due date, the draft order note and the draft order's custom attributes. For the attributes you can also set the heading (for example "Delivery notes") and the placement: a block below the totals, or a column to the left of Bill to and Ship to, which keeps delivery details next to the addresses. The PO number is always printed when the draft order has one.

Downloading as a merchant

Open the app's Draft Orders list and use the PDF action on any row, or open a draft and use its Download PDF button. Use this when a buyer asks for an invoice document over email or when accounting needs a record before payment.

Downloads for customers

On the classic account page widget, every invoice row offers a PDF button alongside Pay Now, so buyers can pull the paperwork they need without contacting you. They can also expand the row to double-check line items before downloading or paying:

The PDF button can be turned off in the widget block's theme editor settings if you'd rather customers request documents from you directly.